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Make sure to include the following information when you submit the Honorarium eForm to prevent delays.

If all required information has been provided and is correct, the Honorarium payment will be issued on the upcoming semi-monthly pay date.

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Honorarium Checklist

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title	How do I add missed information to an Honorarium eForm?

Go to usask.ca > log into Paws > Click on ConnectionPoint (left side tool bar)* > Click on the "My Requests" button > Select whatever drop down options that suit you best (eg. "Any Status" / "Created by me" / "Honorarium" request / type in the name of the Recipient you are paying) > provide/attach the missing information by commenting on the request.

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title	What if I cannot see ConnectionPoint in my left side tool bar?

1	Click on Apps and Services
2	Type ConnectionPoint in the search bar
3	Click on the ConnectionPoint green hyperlink
4	Click "Add to Favourites"
5	ConnectionPoint should now be in the left side tool bar!

Warning

title	If SIN and DOB were collected after the Honorarium was submitted:

DO NOT PASTE THE SIN OR DOB IN THE REQUEST COMMENTS; INSTEAD:

Leave a comment stating you now have this information
Provide the best contact number for the DP Administrator to reach you at as sensitive information should not be shared in the requests comments.

REQUIRED INFORMATION

1.

Honorarium Recipient's first and last name

Tip

title	It is best practice to include the first and last name in the title summary of your Honorarium eForm

Example: "Honorarium - John Smith"

This will help you easily locate past Honorarium eForms for this Recipient in your Paws portal history in case you need to add missing information or find an old request!

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title	How do I find an old Honorarium request?

Go to usask.ca > log into Paws > Click on ConnectionPoint (left side tool bar)* > Click on the "My Requests" button > Select whatever drop down options that suit you best (eg. "Any Status" / "Created by me" / "Honorarium" request / type in the name of the Recipient you are paying)

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title	*What if I cannot see ConnectionPoint in my left side tool bar?

1	Click on Apps and Services
2	Type ConnectionPoint in the search bar
3	Click on the ConnectionPoint green hyperlink
4	Click "Add to Favourites"
5	ConnectionPoint should now be in the left side tool bar!

2.

Honorarium Recipient's RESIDENTIAL mailing address

Info

title	Honorarium payments are T4A reportable income as per Canada Revenue Agency (CRA) legislation

Please ensure the most up-to-date home mailing address is provided as this is where the Honorarium Recipient's future T4A will be mailed to.

3.

Honorarium Recipient's phone number

Note
Phone number is required to be provided by the department on EVERY Honorarium payment request that is submitted for an individual. For past Honorarium Recipients, please confirm if their phone number has changed since their last Honorarium payment.

4.

Name of event or description of why the Recipient is receiving the Honorarium

Info

title	The description is important to ensure payment is processed correctly

Please be aware that Honorariums are token payments given as a gesture in kind to a person who had no expectation of receiving a payment for a service provided.

If your payment request results from expectation to receive payment for the service provided, please review How to Pay for Goods and Services article used to determine the appropriate process to pay for your acquired good or service as this can be complicated.

If there is not enough description to confirm what the Honorarium payment was for, a DP Admin may follow up for more information.

5.

Date or date range the Honorarium payment is for

Note
The Honorarium payment should not be issued until after the gesture in kind has been completed.

6.

Depending on if you have paid this person in the past:

HAVE PAID IN THE PAST → Employee ID is required
HAVE NOT PAID IN THE PAST → Social Insurance Number (SIN) and Date of Birth (DOB) are required

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title	Why is only the Employee ID required for a past Honorarium Recipient?

There is no need to provide the DP Administrator with SIN and DOB again as the Honorarium Recipient would have been assigned a 7-digit unique identifier called the Employee ID upon resolution of the past Honorarium request.

That is why only Employee ID is required for future Honorarium submissions to the same person.

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title	What is an Employee ID?

The Employee ID is a unique identifier for anyone who has been paid in the Data Processing system regardless if they are paid as an Employee or as a Service Provider or Honorarium Recipient. The Employee ID is now required in all requests for people who you have paid in the past as there is no longer a field for SIN or Date of Birth for security reasons.

The decision to remove SIN and Date of Birth as an identifier for individuals who have been paid in the past was implemented by ICT Security and the university's Security Officer. However, SIN and Date of Birth is still a requirement by CRA for anyone who has not yet been paid. For your information, the data in these fields is removed once the request has been resolved.

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title	How to locate an existing Honorarium Recipient's Employee ID

There are 2 methods to locate a previously paid Honorarium Recipient's Employee ID

1

EFFECTIVE JANUARY 16, 2021:

Locate the past Honorarium request for the Recipient and look at the resolved response at the bottom of the request from the Data Processing Administrator. The resolved response contains the Recipient's name and Employee ID in brackets.

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title	How do I find an old Honorarium request?

Go to usask.ca > log into Paws > Click on ConnectionPoint (left side tool bar) > Click on the "My Requests" button > Select whatever drop down options that suit you best (eg. "Any Status" / "Created by me" / "Honorarium" request / type in the name of the Recipient you have paid before)

2

PRIOR JAN 16, 2021:

If you have access to FAST: locate the past Honorarium request for the Recipient and obtain the CFOAPA that was used to pay the Honorarium. Once you have the CFOAPA, search the CFOAPAL in FAST. Click on the blue hyperlinks until you find the AU# in which you will see the Recipient's Name and Employee ID.

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title	How do I find an old Honorarium request?

Go to usask.ca > log into Paws > Click on ConnectionPoint (left side tool bar) > Click on the "My Requests" button > Select whatever drop down options that suit you best (eg. "Any Status" / "Created by me" / "Honorarium" request / type in the name of the Recipient you have paid before)

If you do not have access to FAST: add a comment on the past Honorarium request and it will reopen the request / notify the Data Processing team who can help you obtain the Employee ID of the Honorarium Recipient.

Expand

title	How do I find an old Honorarium request?

Go to usask.ca > log into Paws > Click on ConnectionPoint (left side tool bar) > Click on the "My Requests" button > Select whatever drop down options that suit you best (eg. "Any Status" / "Created by me" / "Honorarium" request / type in the name of the Recipient you have paid before)

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title	Why is SIN and DOB required for a new Honorarium Recipient?

Info

title	SIN and DOB are required for a new Honorarium Recipient because:

SIN is the personal identifier used between the University of Saskatchewan and the Canada Revenue Agency (CRA) for reporting and remitting T4A's.
DOB is a 2nd personal identifier used by the DP Admin to ensure the correct individual is paid because often individuals share the same first and last names.

Once the Recipient's set up is complete in the university's system, the DP Administrator will provide a 7-digit unique identifier called the Employee ID upon resolution of the payment request. You would then use the Employee ID for any future Honorarium submissions you may have for this person.

Warning

title	If SIN and DOB were collected after the Honorarium was submitted:

DO NOT PASTE THE SIN OR DOB IN THE REQUEST COMMENTS; INSTEAD:

Leave a comment stating you now have the Honorarium Recipient's SIN and/or DOB information
Provide the best contact number for the DP Administrator to reach you at as sensitive information should not be shared in the requests comments.

7.

Direct Deposit is now required to pay an Honorarium Recipient

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title	If you HAVE submitted an Honorarium for this person in the past

You likely have already provided the Direct Deposit information. No need to re-provide unless it has been more than 2 years since the Honorarium Recipient was last paid.

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title	If you HAVE NOT submitted an Honorarium for this person in the past

Direct Deposit information will need to be obtained from the Recipient and provided in the Honorarium eForm submission.

Info

Have the Honorarium Recipient complete the Service Provider Direct Deposit Form (also used for Honorarium Recipients)
Ensure the phone number of the Honorarium Recipient is entered on the form as it is required for the verification process.

Tip

It is best practice to attach the Service Provider Direct Deposit Form when you submit the Honorarium eForm.

The Honorarium Recipient can send the completed form directly to ConnectionPoint@usask.ca instead; however a ConnectionPoint agent will need to call them to verbally verify their information, which may delay the payment.

Note

title	Is this Honorarium payment for a Non-Canadian Resident?

If you are paying a Non-Canadian Resident in another currency other than CAD, please complete the Wire Transfer Form and attach it to the request.

Please note we do not send Wire Transfers to Canadian bank accounts.

How do I pay an Honorarium to a Non-Resident of Canada?

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FOR DEVON/VAL LATER EVALUATION - add info about if department wants to issue a HON to a "current employee"?

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Honorarium Checklist

REQUIRED INFORMATION