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Rates used to determine expense reimbursement for meals when traveling on university business.

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When traveling on university business, you are eligible to claim per diem rates for meal expenses. Receipts do not have to be submitted if you are claiming the per diem or less than the per diem.

Note

Exceptions to this policy are allowed if you have a medical reason that requires specific meal arrangements. You are expected to claim the lesser of actual costs or per diem rates, Receipts and per diems cannot be mixed - all meal reimbursements in a single claim must be one or the other.

Current per diem rates are:


In-Province (CAD)Out-of-Province (CAD)United States (USD)
Breakfast$10.00$13.00$13.00
Lunch$18.00$20.00$20.00
Dinner$23.00$28.00$28.00
Daily Total$51.00$61.00$61.00

Effective October 16, 2020

  • If you are traveling to a foreign country other than the United States, the university uses the foreign per diem rates as published by the National Joint Council of Canada. The university uses the commercial accommodate (C) rate for the given city.
  • Gratuities are included in the per diem and alcohol is not an allowable expense. Where meals are provided as part of the cost of the airline ticket or conference registration fee, you cannot claim per diem for the provided meal. Please ensure your conference agenda is attached to support your claim.
  • If you are paying for meals for others accompanying you, no per diems can be claimed. All original receipts should be submitted with the expense report, and actual meal costs will be reimbursed up to the per diem rate.
  • In situations where your actual meal costs for the trip are in excess of the total claimable amount allowed for the trip based on per diem rates, the actual meal costs will be reimbursed provided the expenses are appropriate and reasonable given the location and purpose of the travel. In these situations, detailed receipts are required for all meals paid for during the trip
Warning

Credit/debit card slips are not eligible receipts for reimbursement. When submitting the claim, attach documentation that clearly indicates the reason(s) for the exception.

Tip

If detailed meal receipts have been lost or misplaced, complete and submit the declaration of lost or misplaced supporting documentation form and submit with your claim.


To help determine if you are able to claim a specific per diem, please use the following:

  • If you leave on a trip before breakfast, you are entitled to claim all three meals that day
  • If you leave before lunch, you are entitled to claim lunch and dinner that day
  • If you leave after lunch, you are entitled to claim dinner that day
  • If you leave in the evening, no meals can be claimed that day.

The same logic, in reverse, applies upon return.

Info
Per diem rates are normally adjusted annually on July 1st to match Government of Saskatchewan rates for trips within Canada or the United States, and to National Joint Council rates for the rest of the world.

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