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Benefits for Researchers

  • Electronic signature process
    • UnivRS would allow for a secure electronic signature and approval process for all grants, contracts, and ethics applications. SPEP estimated that approximately 50 FTE time is wasted in obtaining signatures across campus for research administration.  The National Cancer Institute of Canada in a recent pilot project estimated more than 2 hours of work time was saved for every digital signature enabled
  • Accessible and supportive system
    • Online development, collaboration and submission of applications, on and off site 
    • Ability to track the progress of their grants, contracts and ethics applications and monitor the status of all of their projects online
    • Colleges will have access to review and manage their research administrative enterprise and immediately obtain required information
    • Reduction of administrative burden for researchers and colleges whereby resources could be re-allocated to other priorities
  • Improvement in workflow efficiency
    • UnivRS will create efficiencies in the research administration system that will reduce the administrative burden on researchers
    • Responsibility for the administration and compliance requirements of research programs has grown to take on a disproportionate level of effort and take significant time away from the researcher’s direct research efforts
    • Electronic signature process

Benefits for Administrative Staff

  • Accessible and supportive system
    • Documents can be routed electronically reducing time and effort
    • Information for multiple applications can be entered once rather than multiple times (ethics, operational approvals, biosafety, etc.)
  • Improvement in workflow efficiency
    • Administrative staff spend much of their time dealing with a paper-based system as opposed to spending their time on direct support to researchers
    • UnivRS will create efficiencies in the research administration system and will reduce the administrative burden; there is duplication of data entry into more than one system with an increased risk of error and loss of documents/information.
  • Electronic signature process
    • UnivRS would allow for a secure electronic signature and approval process for all grants, contracts, and ethics applications. SPEP estimated that approximately 50 FTE time is wasted in obtaining signatures across campus for research administration.  The National Cancer Institute of Canada in a recent pilot project estimated more than 2 hours of work time was saved for every digital signature enabled.

Benefits for the University

  • Compliance with the Tri-Agency Memorandum of Understanding (MOU)
    • UnivRS would allow for controls and electronic enhancements for compliance requirements
    • Ability to link with other systems (UniFi or PeopleSoft), to accommodate a number of compliance requirements
  • Compliance with Controlled Goods Legislation 
    • UnivRS would allow for the identification, collection, management, and reporting of research projects that incorporate controlled goods
  • Adherence to Government of Saskatchewan provincial audit requirements
    • UnivRS would allow for internal control by implementing a link to UniFi and thus, eliminate manually generated reports, eliminating the potential for human error
  • Meet data requirements for Canada Foundation for Innovation (CFI) Outcomes Measurement Study (OMS) 
    • Capacity to track and gather the extensive information required to address OMS conducted by CFI
  • Provide needed data for Transparent, Activity Based Budgeting System (TABBS) 
    • UnivRS would provide detailed information to TABBS such as delineation of different types of research, identification of distinct projects, dealing with multiple investigators and sponsors etc.
  • Provide information for Institutional Research Metrics
    • UnivRS would allow for enhancements needed for data collection, and quality controls/assurances for purposes of integrated planning, reporting, and evaluation at the college and university level
  • Implement a Clinical Research management system 
    • UnivRS would ensure accountability requirements are met; provide improved metrics, reporting, and tracking of essential information to achieve optimum efficiency in all processes of clinical research; increase patient registration by allowing for the creation of essential links to other patient databases
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